Educational Excellence
School Advisory Council

0361 Biscayne Gardens Elementary School


School Name Biscayne Gardens Elementary School Location # 0361  

The bylaws for this school were last modified on Sep. 26, 2017.

The bylaws are as follows:

School Name: Biscayne Gardens Elementary School Location # 0361

The Bylaws are as follows:



The purpose of Biscayne Gardens Elementary School’s Educational Excellence School Advisory COUNCIL (EESAC) is to ensure improved student achievement. One of the ways EESAC will do this is by developing, monitoring and evaluating the School Improvement Plan delegated in Florida Statute 1001.452 (10)(a). The council may also address issues that include curriculum, student discipline, staffing, technology, student support services, textbook adoptions, professional development, and budget, as applied to the School Improvement Plan and the District’s strategic planning goals. Recommendations adopted by the EESAC shall be presented to the principal for presentation to the school staff.



1. Biscayne Gardens Elementary School____ member EESAC shall be made up of six (6) parents, five (5) teachers, one (1) student, one (1) educational support employee, two (2) business/community representatives, the Designated UTD Steward and the Principal. With the exception of the Principal, the business/ community representative and the Designated UTD Steward, all other members shall be elected by their constituents.

2. In the event the Principal is unable to attend, an Assistant Principal, who has been designated by the Principal may act in his/her behalf.

3. Teachers, parents, students, UTD and education support employees shall also elect an alternate representative.

4. The EESAC will be composed of representatives that reflect the ethnic, racial, linguistic, and economic community served by Biscayne Gardens Elementary School. A majority (50% plus one) of members not employed by the district.

5. The EESAC may vote to increase the number composing the council. They must submit the request to the Family and Community Involvement Committee for consideration. (*Refer to section II)


1. All teachers and student services personnel employed by the school are eligible to be elected teachers representatives to the EESAC.

2. All other persons employed by the school, including paraprofessionals and those who are not defined instructional or administrative personnel and whose duties require twenty (20) or more hours each normal working week, are eligible to be elected as the education support employee representative.

3. All parents or guardians responsible for a child enrolled in Biscayne Gardens Elementary School are eligible to elected as parent representatives, with the exception of those parents who are employed at Biscayne Gardens Elementary School.

4. The student shall be the Student Council representative enrolled in the fifth grade.

5. Business Community representation will be appointed.


1. Teachers shall serve for three (3) years and will be eligible for re-election.

2. The Designated UTD Stewart shall serve for three terms while he/she holds the UTD position.

3. The student, parents, and education support employees and business/community representative shall serve for one-year period and will be eligible for re-election.

4. The principal will appoint(s) the business/ community representative.

5. The chairperson shall be elected by EESAC members at the first meeting following the elections and shall serve for a three (3) year period in that position and shall be eligible for re-election.

6. In the event the chairperson is unable to serve for the three (3) year period, a resignation letter by the current chairperson shall be submitted to the committee for approval. Afterwhich, an emergency EESAC meeting shall be called with the council members to propose a new election process for a replacement chairperson for the remainder of the term. The member shall be replaced following elections/selection procedures as stated in these bylaws.

7. The secretary shall be elected by the EESAC members at the first meeting following the elections; shall serve for one-year period and shall be eligible for re-election.

8. All alternates shall serve for the same length of terms as the group they are representing, and shall be eligible for re-election.

9. Any member who has two (2) consecutive unexcused and excused absences from Council meetings shall be considered to have resigned. The member shall be replaced following elections/selection procedures as stated in these bylaws. Members must contact the school secretary or EESAC Chairperson in the event they are unable to attend a scheduled meeting. If contact has not been made, the absence will be unexcused.


1. EESAC members shall:

a. Attend all regular and special meetings;

b. Communicate with constituents to collect data and opinions for decision making.

c. Consider the needs of all students when making decisions;

d. Evaluate and approve the annual School Improvement Plan (SIP);
e. All meetings (regular and special) must be publicly advertised at least five (5) working days in advance. (FSS).

f. Develop recommendations for the expenditure of EESAC funds that support the School Improvement Plan and the district’s strategic planning goals;

g. Develop recommendations for the expenditures of school budgeted funds that support the School Improvement Plan and the district’ strategic planning goals;

h. Report to constituents the actions taken by the EESAC.

i. The EESAC committee will be involved in the planning, implementing, and review of educational programs (Gifted, SPED, etc.), that apply to the School Improvement Plan and the district’s strategic planning goals.

2. The EESAC chairperson shall:

a. Meet with the principal to prepare the agenda;

b. Post the agenda three (3) working days prior to the meeting.

c. Arrange for notices of meetings to be posted in public areas for general EESAC meetings and committee meetings that are required to operate in the accordance with Florida’s Government in the Sunshine Law.

d. Arrange for notices of meetings to be distributed to all EESAC members and alternates the same day of posting;

e. Facilitate meetings;

f. If necessary assist in the preparation of the School Improvement Plan and other issues relating to it;

g. Attend necessary seminars, workshops and meetings.

3. The EESAC secretary shall:

a. Minutes of each meeting should include:

(1) A list of those in attendance;

(2) A summary of proceedings and actions taken;

(3) The signature of the person recording the minutes.

b. Distribute an electronic copy of the completed minutes within five (5) working days of each meeting to all staff members.

c. Place a copy of the minutes in the binder located in the main office.

d. Post the approved/amended minutes on the designated Internet site.

4. Alternates shall serve in the same capacity as the person whom they are replacing.


A. The Sunshine Law prohibits the use of secret ballots.

B. Teachers shall be nominated and elected by teachers at the first faculty meetings in April, effective June 1 or the last day of school, whichever comes first, to replace members whose terms are expiring. If and when a teacher cannot carry out the entire term, an election shall be held at the first faculty meeting after the resignation date. Elections must be conducted by the Designated UTD Stewart. Any teacher whose term expires during the year will be replaced at the faculty meeting prior to the expiration of their term.

C. Education Support employees shall be nominated and elected by Education Support Employees in April, effective June 1 or the last day of school, whichever comes first, to replace members whose terms are expiring. If and when the Education Support Employee cannot carry out the entire term, an election shall be held at the first faculty meeting after the resignation date.

D. Students shall nominate from the Student Council/ F.E.A. and be elected by all students in the fifth grade in April, effective June 1 or the last day of the school, whichever comes first, If and when a student cannot carry out the entire term, an election will be held within one month after the resignation date.

E. Parents shall be nominated and elected by parents utilizing a letter sent home by the school to secure nominations. This process will take place the first Monday in May of the current school year. The position becomes effective June 1st or the last day of school, whichever comes first. The names of all nominees will be listed on a ballot sent home to parents. The EESAC Chairperson will develop the ballot. Each family will be eligible to vote one time.

F. No Secret Ballots -- all votes must be made publicly and must be recorded in the minutes.


1. Regular Meetings

(a) The regular meetings of the Council will be held on the last Thursday of each month.

(b) The meetings will be held in the Media Center at 3:30 P.M.

2. Special Meetings

(a) In the event a special meeting is needed, the principal, chair or a majority of Council members may call a meeting.

3. Cancellation

(a) A regular Council meeting may be canceled by the Council.

(b) All meetings shall be open to the public and shall not be held in any facility or location which discriminates on the basis of sex, age, race, creed, color, origin, disability, or economic status or which operates in such a manner as to unreasonably restrict access to such a facility.

5. Convenient Meeting Time

(a) All meetings will be held at a time that is convenient to parents, students, teachers, and business/community representatives.


A. A majority of the voting members of the Council shall constitute a quorum. (alternates do not constitute for attendance)

B. A quorum must be present before a vote is taken. (FSS)

C. If a voting member is not present, the alternate for that position is the voting member for that meeting.

D. An alternate may only be counted towards the quorum if the voting member that they represent is NOT present at the meeting;

E. Assistant principals may only serve as the alternate if a waiver has been submitted and approved by the District EESAC Support Committee.


A. All members must receive at least three days’ advance notice in writing of any matter that is scheduled to come before the Council for a vote.

1. The chair, in consultation with the principal and EESAC members, shall prepare and distribute the agenda for all regular and special meetings. The agenda should be distributed and posted prior to the meeting.

2. Council members may add items to any regular meeting agenda by contacting the Chair in advance.

3. Non-council members may propose an agenda item by contacting a Council member.

4. The agenda may be amended at the meeting by majority vote.


A. The primary method of decision-making shall be by consensus.


A. Minutes must be kept for every meeting of the EESAC (FSS).

B. Minutes should include the name of the school, a list of those in attendance, the date and location of the meeting, an official call to order, old and new business, the date and location of the next meeting (if known), and the time the meeting adjourned.

C. Any action items voted on by the SAC should also be reflected in the minutes.

D. All decisions must be recorded exactly in the minutes.

E. If a vote is taken, the results must be recorded by listing the names of the members who voted in favor and those who voted against.

F. By law, all members who are present must vote.

G. No Secret Meetings – no members of the EESAC may discuss privately any issue that will come before the EESAC for a vote.

H. The only exception is for a member who has a conflict of interest. That member must declare the conflict and abstain from voting.

I. The EESAC may elect one of its members to be the recording secretary.

J. A clerical person may be assigned by the principal to this responsibility, or some other process may be followed.

K. Posting authority of the minutes must be given by the principal through online access.

L. Minutes, including tape recordings made of the meetings, are public records. They must be saved and must be made available to any member of the public who requests them.

a. Following the meeting, the designated secretary goes online to and posts the minutes.

b. Minutes be posted within 7 working days of the meeting.

c. At the following meeting the EESAC will approve or amend the minutes. The designated secretary will then make any necessary corrections to the online draft.

d. The principal must then go online to verify the approved minutes, using the verification code issued by the designated District office.

e. EESAC minutes, both pending and verified, may be viewed at:


A. The members of the committee can be both members and non-members of the EESAC.

B. Membership should be open to all stakeholders.

C. Special committees are formed on an “as-needed” basis.

D. The EESAC can create committees that should be limited to addressing those areas that affect the SIP goals.


Members of the public can address the EESAC by contacting a Council member. Those who are in attendance at Council meetings shall be provided with an opportunity to discuss issues under consideration as specified in the school’s bylaws.


These bylaws may be amended at any regular meeting by a 2/3 vote of the membership of the EESAC, provided that at least five (5) working days written notice of the proposed change has been given to all members of the council.