Educational Excellence School Advisory Council

0521 Broadmoor Elementary School

The bylaws for this school were last modified on Sep. 14, 2023.

The bylaws are as follows:

BROADMOOR ELEMENTARY SCHOOL
EDUCATIONAL EXCELLENCE SCHOOL ADVISORY COUNCIL
(EESAC) BYLAWS

I. PURPOSE
The purpose of the Broadmoor Elementary School Educational Excellence School Advisory Council is to work together to ensure improved student achievement. One of the ways the council will do this is by preparing and evaluating the School Improvement Plan.

II. COUNCIL MEMBERS
The Educational Excellence School Advisory Council is a representation of the ethnic, racial, and linguistic community of Broadmoor Elementary School. The council consists of 5 teachers, 1 alternate teacher, 6 parents, 1 alternate parent, 1 student, 1 alternate student, 1 educational support employee, 1 alternate educational support employee, 2 business/community representatives, the UTD steward, and the principal.

A. COMPOSITION
The Educational Excellence Council is a representation of the ethnic, racial, and linguistic community at Broadmoor Elementary School. The council consists of 5 teachers, 1 alternate teacher, 6 parents, 1 alternate parent, 1 student, 1 alternate student, 1 educational support employee, 1 alternate educational support employee, 2 business/community representatives, the UTD steward, 1 alternate UTD steward, and the principal.

B. ELIGIBILITY
All teachers, student services personnel, and the media specialist employed by the school are eligible to be elected teacher representatives to the council. All other persons employed by the school, including paraprofessionals, and those who are not defined as instructional or administrative personnel and whose duties require 20 or more hours in each normal working week are eligible to be elected education support employee representatives. All parents and guardians responsible for a child enrolled at Broadmoor Elementary School are eligible to be elected parent representatives.

C. TERMS
The terms of office shall be as follows:
1. Teachers shall be elected for a three year term.
2. Parents shall be elected for a one year term.
3. Students shall be elected for a one year term.
4. Educational Support Employees shall be elected for a three year term.
5. The community representative shall be appointed by the principal for the term of one year.

D. Responsibilities
Any member who has two (2) consecutive unexcused absences or who does not send their alternates from council meetings shall be considered to have resigned. The member shall be replaced following election/selection procedures as stated by these bylaws.

EESAC members or their alternates are expected to:
1. attend all regular and special meetings.
2. communicate with constituents to collect data and opinions for decision-making.
3. report to constituents the actions taken by the EESAC.
4. consider the needs of all students when making decisions.
5. contact the chair to report if their alternate will be attending.

III. ELECTION PROCESS
A. MDCPS Council
MDCPS council members shall be chosen by the general faculty. The election process is as follows:
1. During a general faculty meeting applicants may volunteer to be placed on the ballot for council membership.
2. Applicants may apply in writing to be placed on the ballot for membership.
3. Applicant’s names will be placed on a ballot and brought to the general faculty for voting purposes.

B. Parent Council
Parent council members shall be elected by parent representatives during a Parent Teacher Association Meeting.
1. During a general P.T.A. meeting applicants may volunteer to be placed on the ballot for council membership.
2. Applicant’s names will be placed on a ballot and brought to the general P.T.A. for voting purposes.

IV. RESPONSIBILITIES OF ELECTED COUNCIL MEMBERS
A. Select a Council Chairperson to set the meeting agenda.

B. Select a Recording Secretary to record meeting minutes.
1. Minutes shall be kept for all meetings. Copies of the approved minutes shall be maintained by the school as a public record. In addition a copy will be posted on the internet.

C. AGENDA
1. The Council chairperson shall prepare and distribute the agenda for all regular and special meetings.
2. Interested parties that wish to present an item to be placed on the agenda may do so in the following manner.
3. All items for the agenda must be submitted in writing and forwarded to the Council Chairperson no later than the Friday before the Thursday meeting. Any items received after the deadline will be added to the following month’s agenda.
4. EESAC members must receive at least 3 days advance notice in writing of any matter that is scheluded for a vote.

D. Attend monthly council meetings. If a council member cannot attend they must choose an alternate representative.
E. Any council member unable to attend a scheduled meeting must notify the chairperson. This will be deemed an excused absence. Any member who has 2 consecutive unexcused absences from a meeting shall be considered to have resigned. The member shall be replaced following the election procedure as stated in the bylaws.

F. All council members may introduce items for discussion to the meetings.

V. MEETINGS
A. Regular meetings will be held once a month in the Media Center at 3:30 p.m. All meetings shall be open to the public and shall not be held in any facilty or location which discriminates on the basis of sex, age, race, creed, color, origin, or economic status or which operated in such a manner as to unreasonably restrict access to such a facility. All meetings are held at a time that is convenient to parents, students, teachers, & business/community representatives.

B. Special meetings
In the event special meetings are needed, the principal, chairperson or a majority of Council members may call a meeting.

C. Cancellation
A regular meeting may be cancelled by the council.

D. CONSENSUS DECISION MAKING
The decisions are made via consensus. A majority of the voting members of the Council shall constitute a quorum. A quorum must be present before a vote may be taken. A majority or two-thirds vote does not define this process. Consensus allows teachers, administrators, support personnel, parents and community members, as a group of professionals, to reach agreement on common goals and on the strategies to reach those goals.

E. AMMENDMENTS
Bylaws will be reviewed annually by the Educational Excellence School Advisory Council.