Educational Excellence School Advisory Council

2521 Oliver Hoover Elementary School

The bylaws for this school were last modified on Sep. 13, 2023.

The bylaws are as follows:

OLIVER HOOVER ELEMENTARY
I. EDUCATIONAL EXCELLENCE SCHOOL ADVISORY COUNCIL

A. PURPOSE

The purpose of the Oliver Hoover Elementary School’s Educational Excellence School Advisory Council (EESAC) is to work to ensure improved student achievement. One of the ways the EESAC will do this is by preparing and evaluating the School Improvement Process as requited by 1008.345, F.S. Comprehensive Revision of Florida’s System of School Improvement and Education Accountability.

B. COUNCIL MEMBERS
1. Composition

Oliver Hoover Elementary School’s fifteen member EESAC shall be made up of 6 parents, 5 teachers, 1 student, 1 education support employee, 2 business/ community representative, the Designated UTD Steward and the Principal. With the exception of the Principal, the business/community representative and the Designated UTD Steward, all other members shall be elected by their constituent groups. Teachers, parents, students, and education support employees shall elect an alternate representative. The designated steward may designate an alternate steward in their absence. The Council will be representative of the ethnic, racial, linguistic, disabled, and economic community served by Oliver Hoover Elementary School. A majority (50% plus 1) of members must not be employed by the District.

2. In the event that the Principal is unable to attend, an Assistant Principal, who has been designated by the Principal may act in his/her behalf.

C. ELIGIBILITY

1. All teachers, student services personnel, and the media specialist employed by the school are eligible to be elected teacher representatives to the Council. All other persons employed by the school, including paraprofessionals, and those who are not defined as instructional or administrative personnel and whose duties require 20 or more hours in each normal working week are eligible to be elected as the education support employee representative. All parents, guardians, or significant others responsible for a child enrolled in Oliver Hoover Elementary School are eligible to be elected as parent representatives, with the exception of those parents who are also employed by Oliver Hoover Elementary School.

2. The student shall be a Student Council representative enrolled in fifth grade.

D. TERMS

1. Teachers shall serve for three years and will be eligible for re-election.

2. The Designated UTD Steward shall serve for the term that he/she holds the UTD position.

3. The student, parents, and education support employee and business/community representative shall serve for a one-year period and will be eligible for re-election. The principal appoints the business/community representative.

4. The chairperson shall be elected by the EESAC members at the first meeting following the elections and shall serve for a three-year period in that position and shall be eligible for re-election.

5. The secretary shall be elected by the EESAC members at the first meeting following the elections and shall serve for a one-year period and shall be eligible for re-election.

6. All alternates shall serve for the same length of term as the group that they are representing and shall be eligible for re-election.

E. RESPONSIBILITIES

Council members are expected to:
a. attend all regular and special meetings,
b. communicate with constituents to collect data and opinions for decision making,
c. report to constituents the actions taken by the Council, and
d. consider the needs of all students when making decisions.

F. UNEXCUSED ABSENCES
Any member who has two consecutive unexcused absences from council meetings shall be considered to have resigned. The member shall be replaced following election/selection procedures as stated in these bylaws
G. ELECTION PROCESS
1. The Sunshine Law prohibits the use of secret ballots.

2. Teachers shall be nominated and elected by teachers at the first faculty meeting in April, effective June 1 or the last day of school, whichever comes first, to replace members whose terms are expiring. If and when a teacher cannot carry out the entire term, an election shall be held at the first faculty meeting after the resignation date. Elections must be conducted by the Designated UTD Steward. Any teacher whose term expires during the year will be replaced at the faculty meeting prior to the expiration of their term.

3. Education Support Employees shall be nominated at the faculty meeting in April, effective June 1 or the last day of school, whichever comes first, to replace members whose terms are expiring. If and when the Education Support Employee cannot carry out the entire term, an election shall be held at the first faculty meeting after the resignation date.

4. Students shall be nominated from the Student Council/F.E.A. and elected by all students in the fourth grade in April, effective June 1 or the last day of school, whichever comes first. If and when the student cannot carry out the entire term, an election will be held within one month after the resignation date.

5. Parents shall be nominated and elected by parents utilizing a letter sent home by the school to secure nominations. This process will take place in May of the current school year. The position becomes effective June 1st or the last day of school, whichever comes first. The names of all nominees will be listed on a ballot sent home to parents. The EESAC Chairperson will develop the ballot. The votes will be counted by the EESAC chair. The sixth highest ranking parents will serve on the council. The person receiving the next highest number of votes will become the alternate EESAC representative or be used to replace members that leave before completing their term. If and when the parent cannot carry out their entire term, a new member will be seated within one month of the resignation date beginning with the alternate.

6. The business/community representative shall be appointed by the principal. If and when the representative cannot carry out the entire term, a replacement will be appointed by the principal.

7. One alternate for each EESAC group shall be elected in the same manner used to elect the representatives for each group. If and when the alternate cannot carry out the entire term, an election will be held within one month from the resignation date.

8. The school shall give proper notice of the election of EESAC members in accordance with Florida’s Government in the Sunshine Law. The school shall also make its best effort to hold elections for each constituent group during hours that are convenient for each constituent group.

H. MEETINGS
1. Regular Meetings
The meetings shall be held at a designated location at Oliver Hoover Elementary School at a convenient time for the stakeholders.
2. Special Meetings

In the event a special meeting is needed, the principal, chair or a majority of council members may call a meeting.

3. Cancellation of Meetings

A regular council meeting may be canceled by the council.

4. All meetings shall be open to the public and shall not be held in any facility or location which discriminates on the basis of sex, age, race, creed, color, origin, or economic status or which operates in such a manner as to unreasonably restrict access to such a facility.

I. QUORUM

A majority of the voting members of the Council, or the alternates representing absent voting members, (9) shall constitute a quorum. A quorum must be present before a vote may be taken.

J. AGENDA

1. The EESAC chairperson, in consultation with the Principal shall prepare and distribute the agenda for all regular and special meetings.

2. Additions to the Agenda
a. Council Members may add items to any regular meeting agenda by contacting the chair in advance.
b. Non council members may propose an agenda item by contacting a council member.
c. The agenda may be amended at the meeting by majority vote.
3. All members must receive at least three day’s advance notice in writing of any matter that is scheduled to come before the council for a vote.
K. CONSENSUS DECISION MAKING
The primary method of decision making shall be by consensus. Consensus will aim for the maximum agreement among people while drawing on as much of everyone's ideas as possible.
L. MINUTES
1. Maintenance of Minutes
Minutes shall be kept for all meetings of the EESAC. Copies of the approved minutes shall be maintained by the school as a public record. In addition, a copy of the minutes of every meeting as of July 1, 2002, will be posted electronically by the school on the Internet. After the EESAC approves the minutes, the Principal approves the minutes online for public record.
2. Content
The minutes shall include the names of those in attendance and any actions taken by the Council. The minutes shall be approved at the next regular meeting of the Council and an official copy kept on file in the main office.

M. INPUT FROM NON-COUNCIL MEMBERS
1. Those who are in attendance at the Council meetings shall be provided an opportunity to discuss issues under consideration in the following manner: Non-committee members will be given an opportunity to speak at the end of the meeting.
N. COMMITTEES
1. Standing Committees shall be Leadership, Attendance, and Safety/Discipline Committee.

a. EESAC members and/or other staff members shall be eligible to serve on any committee.

b. All standing committees shall elect their own chairperson from within the committee.

c. Additional standing committees may be formed at the discretion of the EESAC.
2. Responsibilities


a. The Leadership Committee will address academic related issues in relation to the School Improvement Process. and make recommendations to the principal.

b. The Attendance Committee will address issues related to attendance and tardiness.

c. The Safety/Discipline Committee will address issues related to health, safety, cleanliness, security, student behaviors, and security.

3. Ad Hoc Committees

An Ad Hoc Committee may be established by the EESAC at any time to address a particular issue. The Ad Hoc Committee will sunset when the EESAC agrees by consensus that the business of the committee is finished.

O. AMENDMENTS
These bylaws may be amended at any regular meeting by a 2/3 vote of the membership of the Educational Excellence School Advisory Council, provided that at least 5 working days written notice of the proposed change has been given to all members of the Council.