Verified EESAC Meeting Minutes

Recording Secretary: Sarah Russell

Location of meeting: Dorothy M. Wallace COPE Center Media Center

Was a quorum established? Yes

Was the meeting advertised? Yes, 10/12/2012

Attendance

Topics Covered

The meeting was called to order at 8:21 a.m. by Sandra Ames in the Media Center of Dorothy M. Wallace COPE Center.

Mrs. Ames asked if the minutes were accurate and acceptable; and if there is a motion for them to be accepted. Dr. Billingslea seconded the motion. The minutes were accepted as read, with no changes.

Mrs. Ames asked for updates regarding the School Improvement Plan. Mrs. Goins stated that the School Improvement Plan (SIP) had been uploaded to the Florida Department of School Improvement, all staff present at school on Friday received a copy of the SIP, and that the data from the Baseline Assessments had also been uploaded to the FLBSI site. Mrs. Ames stated that she delivered a copy of the SIP to our parent member, Mrs. Jones on Friday at her workplace.
Ms. Hadley informed the committee that Dr. Parchment, a professor in the Nursing Department at Florida International University, has agreed to serve as a business partner for the EESAC committee.

Mrs. Ames reiterated that a quorum is needed to conduct any business. Mrs. Ames distributed the minutes from the October 2, 2012 EESAC Meeting.

Mrs. Grice requested a copy of the by-laws. Mrs. Ames informed those present that the by-laws could be updated and because we are a small school our EESAC committee could be smaller.

Mrs. Grice also suggested that each member of the EESAC committee be assigned a parent to call and remind the parent of EESAC meetings before the meeting dates.

Mrs. Ames reviewed the purpose and rationale of the EESAC committee with the student members and how the voting on issues is conducted. She also reviewed the SIP and its purpose and function. Mrs. Grice then further explained that the parents and the students are critical for EESAC to function. She also requested that Ms. Gilbert get with Yasmin and Jennifer and assist them in reading about the function of the EESAC committee so that they can be empowered as students and parents. Mrs. Grice also reiterated that each member be assigned a parent and that the EESAC committee be conducted like an EESAC committee ( i.e. notification of meeting dates/times, refreshments, timeliness of meetings etc.). Student member, Yasmin Mosley inquired as to the meeting times and if they could be changed. Mrs. Grice suggested we create a list of meeting dates and times so parents can arrange their schedules accordingly. Mrs. Ames proposed to alternate the meetings times; for example, one month the meeting is held before school and the next month the meeting is held after school. Mrs. Jones agreed that set dates will help her arrange her schedule.

Student representatives were released so that they could get breakfast. The discussion continued about setting meeting dates and times. Mrs. Jones stated that Tuesdays would be good, especially if she knew far enough in advance. Ms. Hernandez stated that Tuesdays are not good meeting days for her. She is not available. Mrs. Ames requested that the next meeting be scheduled for November 13, 2012 at 4:10 p.m.

Next – the budget. Mrs. Ames stated that we have $560.00 based on the student enrollment (the highest day’s enrollment during the last school year).
Mrs. Ames discussed what the money has previoulsy been used for. Mrs. Ames stated that $500.00 was designated for snacks during testing. Mrs. Starling stated that the money be used for incentives, for example the halloween activity. It was explained that the halloween function is a fundraiser for United Way. Mrs. Ames further explained that the use of the money for the certificates during the awards program has been beneficial. Ms. Hernandez suggested if a budget was given to her that CIS could discuss funding for the awards program. Mrs. Starling also asked the EESAC committee to reconsider each teacher receiving at least one trophy to award for the awards program.

The EESAC meeting was adjourned at 8:59 a.m.