Verified EESAC Meeting Minutes

Recording Secretary: Sarah Russell

Location of meeting: Dorothy M. Wallace COPE Center Media Center

Was a quorum established? No

Was the meeting advertised? Yes, 10/30/2012

Attendance

Topics Covered

The meeting was called to order at 4:38 p.m. by Sandra Ames in the Media Center of Dorothy M. Wallace COPE Center.

Mrs. Ames welcomed Dr. Parchment to EESAC. Dr. Parchment is serving as our EESAC business partner. Mrs. Hadley stated that Dr. Parchment is a member of her church, the Church of Ascension. Mrs. Ames discussed how Church of Ascension supports the 12th graders by providing a graduation luncheon and gifts for the graduates.

Mrs. Ames asked EESAC members to review and approve the minutes from the previous EESAC meeting which was held on October 22, 2012. Mrs. Gilbert requested that the minutes be modified to include the date of the last EESAC meeting. The new information was added to the minutes and the minutes were accepted by the committee.

Mrs. Goins stated that Fall Interims are complete and teachers will debrief the assessment results and modify instruction as necessary during team meetings on Wednesday, November 14th and Thursday, November 15th. Instructional staff will analyze the data to see where we need to go.

Mrs. Ames commented that the SIP is a living document and, therefore, is under constant review and revision (as needed). Mrs. Ames stated that she will provide a copy of the SIP to Dr. Parchment.

Dr. Parchment inquired about student success and asked if DMW COPE students pursue post-secondary education. Mrs. Hansen stated that a majority of students enroll in Miami-Dade College and other vocational programs in the area (South Dade Adult, Robert Morgan, etc.).

Mrs. Ames asked EESAC members for suggestions regarding the days/time for future EESAC meetings. Dr. Parchment stated that Tuesday mornings are the best for her. EESAC members agreed to Tuesday morning. All future meetings will be held Tuesday mornings at 8:00 a.m.

The next EESAC meeting is on December 11, 2012 at 8:00 a.m. Dr. Parchment asked if we will develop a schedule for all future meetings. The committee agreed to meet the second Tuesday of each month – from December 2012 to May 2013.

Mrs. Grice shared the importance and necessity of reviewing the SIP at all EESAC meetings. She suggested that we review each component for necessary revisions. Mrs. Grice discussed interim data and commented that we should use it as a focal point.

Mrs. Ames asked for feedback regarding the EESAC budget. Mrs. Ames stated that the budget is based on peak enrollment during the 2011-2012 school year. We have $560.00 in the budget for the current school year. Mrs. Grice explained that the money can be spent any time (all at once or throughout the school year). Mrs. Goins commented that the format for testing has changed (most students, except SPED, will finish testing before lunch. As a result, we may not have to use EESAC funds to provide snacks for students during testing.

Mrs. Grice suggested that we celebrate/reward students for growth or proficiency on assessments. She proposed using the EESAC budget to reward all students so that each student is touched by EESAC funding. Dr. Parchment stated that she is in agreement to reward all students because it makes a difference and means a lot.

Mrs. Grice also suggested we price certificates and rewards so we can project and finalize the budget. She asked that prices be brought back to the next EESAC meeting.

Mrs. Ames asked if there is any new business to discuss. Mrs. Ames reminded the committee that the Title I Second Cup of Coffee meeting is scheduled for November 27, 2012.

Mrs. Grice suggested that we teach students to give back. She asked for ideas to give back to the Church of the Ascension for all they have given to DMW COPE Center. Dr. Parchment agreed and explained that the teens who attend the Church of the Ascension complete community service through their church outreach activities. Mrs. Grice reiterated that we need to celebrate students throughout the year, including students who give back to the community. She then stated that this will encourage other students to do the same. She suggested that we plan a nine-week celebration and asked the committee to bring ideas to the next meeting.

The EESAC meeting was adjourned at 5:12 p.m.