Verified EESAC Meeting Minutes

Recording Secretary: Sarah Russell

Location of meeting: Room 39

Was a quorum established? Yes

Was the meeting advertised? Yes, 05/08/2018

Attendance

Topics Covered

The minutes from the March 6, 2018 meeting were read. It was moved and seconded to approve the minutes, with corrections. The minutes were adopted.

Mrs. Goins introduced and welcomed Mrs. Evelin Salas, a teacher interested in serving on the Council.

Old Business:

There was no old business.

New Business:
Mrs. Edouard opened with a review of the End of the Year Reflection explaining that the entire faculty shared their view and rated the school in the following categories: Instructional/ Academic planning/ School Culture, Professional Development, and School Leadership. It was shared the that each category could receive a rating of Fully Implemented, Partially Implemented, or Unsatisfactory. Mrs. Edouard summarized the rating for each category as shared by the faculty (instructional and non-instructional support).
Title 1 Review: Mrs. Goins explained that we are a Title 1 school and are funded federally through the Title 1 program. She also indicated some of the indicators that designate us as Title 1 such as free/reduced lunch and at-risk factors such as attendance. Mrs. Edouard further explained how Title 1 funds the school. She shared that because of collective bargaining, each teacher now receives approximately $500 for teaching at a title 1 school, and that because of the collective bargaining for the Title 1 stipend added to the pay of the teachers, that this caused a drastic reduction in the funds allocated for the school. She stated that the school received $112.00 to be used for supplemental materials in the core subjects. Historically these funds were spent on curriculum materials in the core subjects of reading, math, and science to include but not limited to providing interventions such as tutoring services for students, and ancillary materials for the core subjects that are not provided by the district.
Mrs. Goins then went on to review and explain to some, that we are now a rated school based on the learning gains demonstrated within a school year by the students. She explained that we just ended Spring Summative Assessments and the data from the assessments is not yet available, but that we were able to meet the attendance goal of 90% to qualify for the commendable rating pending the assessment results. She reminded the members that to receive a rating of maintaining that we needed to test a minimum of 80% of the students in the accountability groups.
The discussion moved to the current make up of the EESAC Roster. Mrs. Edouard asked questions regarding the members indicated on the roster, along with Ms. Gilbert. Mrs. Edouard expressed concern that the parents listed on the roster did not participate in the EESAC meetings. Dr. Clay shared that we have made every attempt to encourage parents to participate. She stated that the meeting times had been changed to accommodate the parents offering incentives for parental attendance. Mrs. Goins shared that the only activities that the parents (grandparents) attend regularly are activities that involve the babies (grandchildren), and that might be a way or means to get the parents to be more involved by arranging the activity around the EESAC meeting or vice versa. In addition to the discussion regarding the participants on the roster and their attendance, Mrs. Edouard also inquired about the ESOL representation and the SPED representation on the EESAC.
Request for EESAC Composition Waiver- Ms. Gilbert suggested that the parent number be reduced from 4 to 3 and that the community business partners be increased from 3 to 5. The rationale was two-fold; the decrease in the number of parents would allow for a selection of 3 dedicated parents instead of 4, and that the community leaders would keep the percentage of non-district employed members to 51% plus. A vote was taken for the composition to change to 3 parents and 5 business/community partners, and that all other constituent groups would remain the same. Dr. Gayden motioned for the change to the EESAC member composition be accepted as described above; the motioned was seconded and a vote to accept was taken with 100% in favor.
Mrs. Goins then moved to discuss as indicated in the agenda the vote for new council members. As a result of Mrs. Robinson fulfilling the UTD position on the council, a teacher would need to be voted/ elected to take her place. Mrs. Salas expressed an interest in serving on the council, however Dr. Ross, in attendance at the meeting, also expressed an interest in participating on the EESAC, so a vote was not held during this meeting to fill the currently vacant teacher position. Mrs. Goins suggested that the vote be taken at the first meeting of the 2018-19 school year to include the teachers and/or other staff that might be interested in serving on the council.
Mrs. Edouard requested that Mrs. Goins share with the council and guests the requirements to meet the EESAC Assurances checklist which must be provided to the Office of School Improvement and signed off by the EESAC Chair, Principal, and UTD Representative.
Mrs. Goins concluded the meeting by announcing that the Academy Awards Ceremony is scheduled for the 24th of May and the Multicultural Festival Celebration would be taking place May 29th – all are welcome to attend.
Mrs. Sharon Pottinger, EESAC Community partner shared that the CHI Clinic implemented a new reading program for the clients of the on site CHI Clinic.
There was no input from non-council members and Mrs. Goins adjourned the meeting at 9:07AM