Verified EESAC Meeting Minutes

Recording Secretary: Ms. Constance Gilbert

Location of meeting: Media Center

Was a quorum established? Yes

Was the meeting advertised? Yes, 02/12/2020

Attendance

Topics Covered

Call to Order
The EESAC meeting was called to order at 8:10 a.m. by Ms. Odessa Europe, EESAC Chair.
Welcome/Mindful Moments/Introductions
Ms. Europe welcomed attendees and opened with a mindful moment, the request that attendees sit for a moment and think of something for which they were grateful.

Minutes
Ms. Europe announced that minutes would be read and approved at the end of the meeting. when Ms. Gilbert arrived. The January 11, 2020 minutes were accepted with noted changes.

Great Things are Happening at D.M.W. COPE Center
1.Ms. Binett announced FCCLA District X Winners in the following categories:
Program Cover-1st Place; FCCLA Florida Competitive Events: Artistic Reflections: Sketch-Black & White- Bronze Winner, Color-Silver Winner, Story Telling-Silver Winner; FCCLA Students Taking action with Recognition (S.T.A.R.), Project Title-Reuse, Reduce, and Recycle-Bronze Winner; Professional Presentation- Project Title-The Big 6-Silver Winner. The next step for our student participants was FCCLA State Leadership Conference in Orlando Florida. All of the required documents were submitted on time; however, the approval turn around did not meet deadlines and therefore students were not able to participate on this educational opportunity.
• Ms. Edouard clarified that the fieldtrip was not approved administratively.
•Ms. Binett stated that students could not attend because the paperwork had not been completed on time.
•Ms. Edouard stated the cost was over $600.00 per student and that students did not have the available funds to attend; she also stated students would not be allowed to ask teachers and staff for monies and this was something that needed to be planned for and fundraised for in advance in order to allow participation for equitable access to participation.
•Ms. Binett said that 2 students said they were able to pay.
•Dr. Jenkins said that, moving forward, Clubs and Organizations need to find ways to fund activities. She also asked if the school had funds to help Clubs and organizations.
•Ms. Edouard clarified that she could not use school funds for field trips and cautioned teachers about unsanctioned practices that were used previously that could result in reprimands or disciplinary action. She stated that we must make sure we are operating under the District guidelines at all times.
•Ms. Robinson asked that, since Ms. Binett’s Program and students had helped earn the $19,000.00 award, could the students have access to part of those funds.
•Ms. Edouard countered that it is not within the guidelines and policies to use the funds received for field trips or to pay for competitions.


2. HONOR ROLL
•Two (2) Students were awarded gift cards by the Zetas.
•Ms.Edouard said that one was for top attendance and one was for top academics.
•Ms. Edouard informed us that the District has suspended Attendance Recognition because the Superintendent wanted to encourage sick students to stay home due to the current news regarding COVID-19. DMW COPE may, however do something in-house to recognize students with good attendance.
•Ms. Morning said that she can provide the information for Student Attendance for In-House Initiatives.
•Ms. Europe asked if attendance should be removed as focus on the SIP Plan. Ms. Edouard said it could be left in the SIP Plan.
•Pastor Perez volunteered to provide food for a celebration to recognize FCCLA’s accomplishments.

3. BLACK HISTORY CELEBRATION
•Ms. Edouard acknowledged Ms. Bodie, Ms. Garcia, and Ms. Diaz for a wonderful Black History Program.

4. ASPEN CHALLENGE
•Dr. Jenkins explained that the school’s team of eight students had to select from five ASPEN Challenges. The team selected Mental Health as its focus.
•The prize is a trip to Aspen, Colorado.
•Pastor Perez asked if students would have to pay their own way to Aspen.
•Dr. Jenkins clarified that he winners received paid trips, but that other expenses may be incurred as the team works to meet the challenge.
•The team plans to: Create a butterfly meditation garden, set up a zen room, hold forums, and partner with neighborhood schools and organizations.

5. STAFF MEMBER OF THE MONTH
•January – Ms. Odessa Europe
•February – Ms. Lucy Anduja

New Business

1.SCHOOL UNIFORMS:
Ms.Europe reviewed the WB regarding uniform policies and the current policy at DMW COPE Center. Pastor Perez made a motion to renew the current uniform policy. Motion was approved.

2. School- site Visit and Recommendation
All core classes, CTE and Success center were visited.
Recommendations- Continue onward Anchored in Excellence!


3.Block Schedule, Common Planning, Labor Contract Waiver Vote

•Continual of Block Schedule (4X4) (87%)
•No mandated common planning (93%)
•Labor Contract Provision [remain the same] (93%)


4. MYA and Topic Testing Data/Math, Language Arts, U.S. History
A data comparison chart was displayed on Promethean board during this EESAC meeting.

SIP- Phase IV Q3 & Q4 Implementation (February 3 – May 1, 2020)
School Culture-Priority Actions for the Secondary Essential Practice
•Attendance initiatives (staff and students)
•Ongoing Survey “Open Door policy” (staff)
•Volunteer monitoring of bus area

Academics- Priority Actions for the Secondary Essential Practice
•Ongoing Common Planning
•Sharing Out Curriculum Resource Best Practices
•Professional Development

Community Partners/Student Voice

Dr. Gayden shared that Fairchild Tropical Gardens invited D.M.W. COPE Center to visit for the competition results and we were the only Alternative Education school invited to attend.

Dr. Quinn shared on behalf of Ms. Morning the Title 1 auditors will visit us and if you have any documents to submit asap.

Ms. Edouard shared the property and Internal Funds auditors will also be visiting our school in the near future.

Ms. Edouard shared for all to stay updated about the Superintendent’s announcements regarding COVID-19. All principals attended a recent meeting also for preparation of combating this virus while we are at school.

Next EESAC Meeting on Wednesday, April 22, 2020
Ms. Europe adjourned meeting at 9:00a.m.
Respectfully Submitted by Constance Gilbert, EESAC Secretary 03/13/2020