Verified EESAC Meeting Minutes

Recording Secretary: Sarah Russell

Location of meeting: Dorothy M. Wallace COPE Center

Was a quorum established? No

Was the meeting advertised? Yes, 07/06/2004

Attendance

Topics Covered

The meeting was called to order at 3:14 p.m. by Sandra Ames.

The minutes from the previous month’s meeting were read and approved with corrections. (Omit sentence from last month’s minutes regarding scope and sequence.)

OLD BUSINESS:

Mrs. King doesn’t want to change the note from parents regarding excusing absences of kids – accepting notes from parents in lieu of doctor’s note. We will look at this issue at a later date – attendance might take a dip if this is changed now.

Ms. Ames said not a lot of decisions were made last month regarding Sterling until we get the feedback from Mrs. King and Ms. Allen re: strategic planning.

Mrs. King said there is something beyond the Strategic Plan. Ms. Allen is to get the information from Kendale Lakes.

Ms. Clarington has a friend at Dante Fascell who will give her a copy of their strategic plan. The friend followed the district plan and tweeked it for their school.

Mrs. King said it is important to look at Categories 2 and 6. Businesses have models they follow for process management. We need to look at things we put in place last year that takes maintenance. The first thing to do is to set into place procedures we’re already doing.

Once we get the School Improvement Plan going we can take a harder look at opportunities for improvement. We need to evaluate the most efficient way of collecting data.

Ms. Ames said some data can meet the needs of several areas.

Mrs. King said we can’t deal with Sterling in pieces – must have a holistic view – the whole picture. Let’s do SIP, get it out of the way, then have time to concentrate on Sterling. Everyone agreed to move on to SIP.

SIP is due to the Board on September 22, 2004. We must present our SIP to the district the second week in September.

Mrs. King also said we are “non-sanctioned” this year. There are areas we’re not required to complete – see the memo of 7/9/04. She then passed out the SIP template for 2004-2005 – the School Profile Demographics and a brief version of the Foundation.

We will make a list of all the questions we have and then call Ann Thompson.

The middle schools are required to do an additional goal for all students not at level 3.

We don’t have to have a separate set of strategies for each objective.

Mrs. King said we have to address strategies for advanced placement. Ann Thompson said our strategies don’t have to be written as measurable.

Mrs. King thinks we should have at least one measurable strategy for each goal. We have to include what professional development we are planning for the coming year rather than what we have done. This is a change from last year.

We discussed incentives to get parents to come to EESAC meetings and COPE functions.

Mrs. King suggested that we brainstorm objectives for parental involvement.

Mrs. Clarington said we don’t have levels for science yet, whereas Level 3 is mastery for other areas (reading, writing).

Mrs. King suggested we go with a five point increase for reading and math and do a percentage for writing only.

Brainstormed – strategies for parental involvement
Job Fair for parents
Parent Appreciation Evening
Write goals and objectives for parental involvement

Mrs. Clarington said we should look at the parents who participated last year as a base line – look at numbers, points, or percentage then decide on drafting objectives for proposed strategies.

Committees were set up to work on various areas of the SIP:

Ms. McKay – Reading/Writing
Mrs. Clarington – Math/Science
Ms. Loring – Parental Involvement, maintain or increase 1% in the Nursery

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EESAC QUESTIONS for Ann Thompson

1. If we have additional objectives (goals) do we have to address each area?
2. What are you really looking for in the goal statement? Can you give us an example of a goal statement?
3. Will objectives for subgroups be set at the level they were last year (NCLB)? 38%?
4. Why do we have a statement? Must we have a graduation rate objective?
5. Evaluation – is it midyear or both midyear and final?
6. Can we do 1% increase for writing this year?

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The next meeting will be held August 11, 2004 at 2:00 p.m. in the Media Center.

The meeting was adjourned at 4:46 p.m.