Educational Excellence School Advisory Council

7571 International Studies Preparatory Academy

Verified EESAC Meeting Minutes for:    11/19/2019  02:30 PM

Please contact the school for a formatted hard copy of these minutes.

Recording Secretary:    Montserrat Ledo

Location of meeting:    Media Center

Was a quorum established?    Yes

Was the meeting advertised?    Yes,  08/26/2019

Attendance:

Members Present:

Alamo, Ana (Teacher / EESAC Chairperson)
Bautte, Luisa (Parent)
Calvo, Tamara (Educational Support Employee)
Dettmer, Elvira Flores (Parent)
Diaz-Blanco, Alina (Principal)
Feiler, Mark (Business / Community Rep)
Feiler, Mylene (Teacher)
Ledo, Montserrat (Teacher)
Machado, Nylien (Student)
Menendez, Lourdes (Teacher / UTD)

Members Absent (Excused):

Estrada, Lillie (Parent)
Harrison, Naomi (Business / Community Rep)
Jarjour, Alina (Parent)
Pascal, Laura (Teacher)

Members Absent (Unexcused):

No one had an unexcused absence.

Others Present:

Diaz, Felicia (Assistant Principal)
Famadas, Veronica (Student)
Fajardo, Natalia (Alternate Parent)
Martin, Onelio (Alternate Educational Support Employee)
Rodriguez, Deanna (Alternate Teacher)

Topics Covered:

I. Agenda
• Approval of minutes from prior EESAC meeting on September 9, 2019
• School Improvement Plan 2019-2020 & SIP DATA Talks
• Recruitment Update
• Florida Recognition Distribution Plan/Discussion
• School Boundary Committee
• PTSA Update
• New Business

II. Call to Order
Ms. Ana Alamo, EESCA Chairperson, called the EESAC Committee meeting to order at 2:30pm on November 19, 2019, at International Studies Preparatory Academy at Gables (ISPA).

III. Roll Call
Introduction of New Parent/Teacher/Student Members
a. Present Members
Alamo, Ana (Teacher / EESAC Chairperson)
Bautte, Luisa (Parent)
Calvo, Tamara (Educational Support Employee)
Dettmer, Elvira Flores (Parent)
Diaz-Blanco, Alina (Principal)
Feiler, Mark (Business / Community Rep)
Feiler, Mylene (Teacher)
Ledo, Montserrat (Teacher)
Machado, Nylien (Student)
Menendez, Lourdes (Teacher / UTD)

b. Absent Members (Excused Absence)
Estrada, Lillie (Parent)
Harrison, Naomi (Business / Community Rep)
Jarjour, Alina (Parent)
Pascal, Laura (Teacher)

c. Others Present
Diaz, Felicia (Assistant Principal)
Famadas, Veronica (Student)
Fajardo, Natalia (Alternate Parent)
Martin, Onelio (Alternate Educational Support Employee)
Rodriguez, Deanna (Alternate Teacher)

IV. Approval of Minutes from September 9, 2019
- Ms. Feiler made a motion to approve the minutes, and Ms. Baute seconded the motion.
- Minutes from September 9, 2019 were approved unanimously.

V. School Improvement Plan 2019-2020 & SIP DATA Talks
- Ms. Diaz explained the first quarter of the SIP had been completed. Classroom Walkthroughs were conducted, with an emphasis on SIP goals and objectives.
- Administrative Walkthroughs will be ongoing, as well as data chats with teachers.
- Cross curricular planning has already taken place and will continue to be an area of focus for the school year.
- Use of Collaboration Site to increase communication and collaboration.
- Teachers receive data updates from administration based on POWER BI.

VI. Recruitment Update
- ISPA has 400 applications so far for the 2020-2021 school year.
- Tuesday Tours are packed. Recruitment is going well.
- Two proficiency exams days were a success. There are three left.
- Last Wednesday, November 13, 2019, ISPA had its annual Magnet Open House.
- There was a good turnout of new parents.
- The Coral Gables Chamber of Commerce Educational Business will be held this Thursday, November 21, 2019 at the Biltmore Hotel. SGA Officers will attend with Ms. Ledo. The breakfast is an opportunity for business and community leaders to network. This year the teacher of the year, Ms. Lianett Hechavarria, will be recognized.
- On Friday November 22 and Monday, November 25, 2019, ISPA will host incoming 8th graders from Henry West Lab, Shenandoah Middle, Metropolitan School, Coral Way K-8, Ada Merritt, and Carver Middle for Phoenix for a Day. Students will tour the school and enjoy musical performances from the Spirit Squad, Dance Team, Chorus, and Band.

VII. Florida Recognition Distribution Plan/Discussion
- EESAC members reviewed and discussed two tentative distribution plans for Florida Recognition funds in anticipation of the award letter being released before the next EESAC meeting in January.

2019-2020 Florida Recognition Program
Note: These are estimates; once the official award letter is received adjustments will be made as needed.
Total Amount Awarded: $35,800
Fringes: $3690 (10.31%)
Student Population (2018-2019) 358 students ($100 / Student)

Total Available for Distribution: $32,110

Distribution:
Plan A
Employee Group Number in Group Amount per Employee Sub-total
Full-time Instructional Staff 27 $1000 $27000
Full-time Non-Instructional Staff 8 $375 $3000
Part-time Instructional staff 6 $300 $1800
Part-time
Non-Instructional Staff 3 $100 $300
Supplies & Materials
Total 44 $32100

Plan B
Employee Group Number in Group Amount per Employee Sub-total
Full-time Instructional Staff 27 $500 $13500
Full-time Non-Instructional Staff 8 $187 $1496
Part-time Instructional staff 6 $150 $900
Part-time
Non-Instructional Staff 3 $50 $150
Classroom Supplies & Materials $16054
Total 44 $32100

- It was agreed upon by EESAC members to approve which ever plan the faculty voted on.
- Mr. Feiler moved to approve the faculty approved plan, and Ms. Baute seconded the motion.
- Motion was approved.

VIII. School Boundary Committee
- Dr. Blanco explained that as a magnet school the boundaries do not apply to ISPA, however the appropriate representatives will convene to sign necessary documents.

IX. PTSA Update
- PTSA is conducting research on new products to sell in the ISPA Spirit Store.
- They are adding ISPA Water Bottles in navy and red, with engraved ISPA crest.
- Parents’ night out events have been success. Many 9th grade parents have been participating.
- The Harvest Fest was a good event. For next year, PTSA will try to have event during the school day.
- PTSA has started to work on their Annual Cocktail Fundraiser event.

X. New Business
- Veronica Famadas attended EESAC to present for Model UN.
- Model UN at ISPA had become incorporated. They want to travel to two competitions this year. One in Gainesville and the other in New York.
- Model UN is asking for EESAC to allocate $200 towards the New York competition entrance fee.
- Ms. Baute made a motion to allocate $200 towards the Model UN entrance fee for the New York competition. Ms. Feiler seconded the motion.
- Motion was approved.

XI. Adjournment
- Ms. Feiler moved to adjourn the meeting and Mr. Feiler seconded the motion. The meeting was adjourned at 3:20pm.